Contents (Updated May 2018)

Website General Information

This website is a central portal to link Haddington Ladies’, Men’s and Youth Hockey Clubs and Knox Academy’s School of Hockey. Its aim is to provide timely and relevant information for the benefit of club members, to promote club news and to foster community spirit and inclusion of all members from all areas of the club, irrespective of age, sex, ethnicity, ability, religion or political view.

Website Management, site maintenance and content moderation is done by the website manager, who has the discretion to remove any material which is deemed inappropriate. Should there be any future website costs/hosting fees, these will be paid by a member club within Haddington Hockey, subject to agreement by the Committee. Only Committee members/coaches can add relevant content to the website, providing a level of control as to what is put on the site. For privacy, where possible we aim to ensure that no personal contact data (email addresses, phone numbers) is published online.

Photographs may be used on the website. Permission for use of photos is given on the club Registration forms. People will not be named in any caption for a photograph, unless consent has been obtained. If a subject decides they are not happy with a particular photograph they can ask to have it removed from the site, which we will do with immediate effect. Permission to publish will also be obtained from photographers, to protect their copyrighted work.

Data Protection

Membership Data Privacy Notice

We collect a range of data for the purposes of running the club. In summary, only personal data necessary to run the club is collected. This data is stored securely and not shared with third parties (apart from some basic data that is shared with Scottish Hockey in order to insure club members). Data is only accessed by members of the Committee dealing with membership tasks and the coaches. To read more about the membership data we collect and how we protect it, please read our Privacy Notice.

Website Privacy Policy

Please read these terms and conditions before using the website. If you object to any of the terms and conditions please do not continue to use this website or any of its services.

This privacy policy is for the website and governs the privacy of those who choose to use it. It explains how we comply with the GDPR (General Data Protection Regulation, 2018), the DPA (Data Protection Act, 1998) – pre GDPR enforcement – and the PECR (Privacy and Electronic Communications Regulations). We will update this policy accordingly after the completion of the UK’s exit from the European Union.

This policy explains areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR, DPA & PECR are adhered to. Additionally it explains the use of cookies or software, advertising or commercial sponsorship from third parties and the download of any documents, files or software made available to you (if any) on this website. Further explanations may be provided for specific pages or features of this website in order to help you understand how we, this website and its third parties (if any) interact with you and your computer/device in order to serve it to you. For more details on WordPress and Jetpack’s Privacy Policies, please read WordPress/Automattic Privacy Policy and Jetpack Privacy Policy. Our contact information is provided if you have any questions.

In using this website you agree not to compromise the performance or security of the website or attempt to gain access to secured areas or sensitive information. You agree to be fully responsible for any claim, expense, liability, losses, costs including legal fees incurred by us arising from any infringement of the terms and conditions set out in this agreement. These terms and conditions may be updated without notice. We will not be liable for indirect or consequential damages including any loss of business, revenue, profits, or data in relation to your use of our website.

Use of Cookies

This website uses cookies to better the users experience while visiting the website which are used by WordPress, Jetpack and other third parties to track user engagement.

What are cookies? Cookies are small files saved to the user’s computer that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server, to provide the users with a tailored experience. This website may also use tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

On a user’s first visit, this website notifies the user about cookies. Users are advised that if they wish to deny the use/saving of cookies from this website they should take necessary steps within their web browser’s security settings to block all cookies from this website and its third party partners. Help on how to do this can be found on the aboutcookies website.

Contact & Email Communications

Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until your enquiry has been dealt with.

Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you information about our products through a mailing list system. This is done in accordance with the current UK/EU regulations (GDPR, DPA & PECR).

Email Mailing List & Marketing Messages

We operate an email mailing list program, via MailChimp, which is used to inform subscribers about products, services and or news. Users can subscribe through an online automated process where they have given their explicit permission. Subscriber personal details are collected, processed, managed and stored in accordance with GDPR, DPA & PECR regulations. Subscribers can unsubscribe at any time through an automated online service, or by contacting us via email. The mailing list is used to send out latest Haddington Hockey news from all sections of the organisation.

Email marketing messages may contain tracking beacons/tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data. Our email marketing service provider is MailChimp and you can read their privacy policy in the resources section below.

Adverts and Sponsored Links

This website (as it is hosted for free on may contain sponsored links and adverts. These will typically be served through WordPress advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve. Clicking on any such adverts will send you to the advertisers website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computers hard drive. Users should therefore note they click on sponsored external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Downloads & Media Files

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti virus software or similar applications. We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti virus software or similar applications.

External links are clickable text/banner/image links to other websites. Any links to third parties are not under our control and therefore we are not responsible for their content. Any links provided are for your convenience and do not imply any endorsement. Although we only look to include quality, safe and relevant external links on this site, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. Shortened URLs: URL shortening is a technique used on the web to shorten URLs (Uniform Resource Locators), a technique is especially used in social media. Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Policy & Usage

Users are advised to conduct themselves politely and appropriately when engaging with us on social media. We agree to conduct ourselves accordingly online. While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms.

There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.

Resources & Further Information

Last updated

Website Privacy Policy and Membership policy, 23 May 2018. Membership Privacy Policy templates and guidance from Scottish Hockey. Edited by: Heidi Ingram. For further enquiries about any of our terms and conditions, please use the contact form.

Rules for Website Authors

  • Please do NOT publish any email/postal addresses or phone numbers. For your security, please use the contact form instead. How? When writing a new post, click the ‘Add contact form’ box. For more information on our data protection policy, see below.
  • In each new post, please select a category (from the list on the right hand side), to aid users when searching for information. The website includes information from the Ladies’, Men’s, ‘Back to Hockey Ladies’ and Youth Hockey Clubs as well as Knox Academy’s School of Hockey, so let’s make it easy to figure out which group each blog post refers to.